Main purpose of the job: Under the overall supervision of Deputy Commandant the incumbent will facilitate an efficient and effective financial control, budgeting and treasury; payroll; human resources management and administration at the Centre.

Main duties and responsibilities:

A: Accounting and Financial Management

Ensure accuracy and completeness of accounting entries in the accounting system and posting of journals.

Updates general ledger accounts and subsidiary ledgers to supporting schedules

Prepare monthly and quarterly management accounts for the Secretariat and supporting reconciliations

Compile statutory annual financial statements for the Secretariat and liaise with auditors/attend to their queries

Implement appropriate internal controls around financial accounting and reporting

Extract report of actual spend per activity and prepare variance analysis reports

Enforce appropriate measures to limit the amount of physical cash handling such as direct bank transfer payment

Make follow ups for timely imprest retirement

Review imprest retirement reports for completeness of the documents and approve refund/recovery

Prepare relevant expenditure control and analysis report for management

Authorise processing of payment request in the accounting system

Supervise the work of the Assistant Finance Officer and Accounts Assistant and ensure compliance with policies and procedures and relevant controls and checks and duly performed

Prepare and submit expenditure control reports and other financial reports as required by management

Drive the implementation of auditor recommendations for better expenditure control

Coordinate financial and administrative planning

Prepare annual budgets and medium term revenue and expenditure framework for the Centre

Maintain sound records of all financial transactions in line with the SADC Financial Regulations

Manage payroll, payroll reconciliations, and related accounting matters

Manage debtors, creditors and relationships with bankers

To facilitate effective audit process at the Centre on financial transactions, plans and budgets; payroll and procurement and implement audit recommendations.

B: Human Resources and Administration

To facilitate recruitment of staff and provide human resources support in line with applicable Human Resources Policies

To manage assets and provide administrative support to the Centre in line with Administration Policies

To supervise and review performance of accounting finance and administration personnel at the Centre and recommended training and development plans to enhance efficient

To facilitate procurement of goods and services in line with Procurement Policy and Regulations

To provide technical advisory services on procurement, financial management, human resources and administration

Perform any other duties as may be assigned

Position Requirements

Qualification

 A professional accounting qualification and a member of an internationally recognised accounting body (such as CPA, CA, FCCA, CIMA, ICAEW, ICAS, FCPA Expert Comparable or equivalent).

Experience

3-10 years of relevant experience, preferably with a public organization working on public sector financial management.

Sound experience in preparing statutory accounts and facilitation of audits (external and internal audits)

Sound experience in budget management; human resources and administration; and procurement

Good knowledge, understanding and hands-on application of International Public Sector Accounting Standards (IPSAS) and International Standards on Auditing is a requirement

Superior written and verbal communication skills

Competencies

Sound computerized accounting skills

Ability to analyze financial data and to prepare accurate reports in a timely fashion

Good interpersonal skills

Experience with governmental/non-profit accounting principles and procedures.

Ability to develop and establish financial policies and procedures.

Ability to work independently, with little supervision.

Ability to effectively direct and supervise.

Knowledge of operating and capital budget concepts.

Competence in the use of Sun System Accounting Software

Eligibility

The positions are open to qualified applicants who are willing to travel multiple countries on quick notice.

Candidates must not be less than 20-years or older. 

This requirement is based on the Organization’s need to recruit staff who can serve for a reasonable period of time before reaching the mandatory retirement age of 80 years.